# Administrative Coordinator - Emirati Talent

**Company:** [Kaizen Asset Management Services](http://jobs.workable.com/companies/nzCVrdmZGKFncgq3f8spnv.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** Finance & Legal

[Apply for this job](http://jobs.workable.com/view/a36bd9f6-0bad-4db4-ad58-a41b41bd524a)

## Description

We are seeking a motivated, detail-oriented **Emirati National** to join our team as **Administrative Coordinator**. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.

### Key Responsibilities

### 📋 Administration & Operations

-   Coordinate daily office workflows, scheduling, and meeting logistics across departments
-   Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
-   Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
-   Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
-   Assist with onboarding, record-keeping, and internal coordination to support team efficiency

### 🤝 Stakeholder & Community Support

-   Serve as a professional point of contact for internal teams, owners, residents, and government entities
-   Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
-   Assist in preparing meeting agendas, taking minutes, and following up on action items
-   Help coordinate community engagement, sustainability initiatives, and internal events

### 📊 Data & Process Support

-   Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
-   Support the preparation of budgets, service charge notices, and compliance-related documentation
-   Help streamline administrative processes — embracing the **Kaizen mindset** to suggest improvements, reduce waste, and increase efficiency
-   Ensure strict confidentiality of financial, community, and stakeholder information

### 🇦🇪 Emiratisation & National Development

-   Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
-   Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
-   Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards

## Requirements

-   **Must be an Emirati National** (UAE Citizen)
-   University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
-   Fluency in **Arabic and English** (written & spoken) — essential
-   Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
-   Excellent organizational skills, attention to detail, and ability to multitask
-   Positive attitude, willingness to learn, and commitment to **continuous improvement**
-   Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
-   Knowledge of UAE culture, government protocols, and local practices is highly valued