# Senior Accounts Payable Manager

**Company:** [Rebel Convenience Stores](http://jobs.workable.com/companies/gqXjydso4xBRWQWHMifJ4V.md)
**Location:** Upland, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** HMI

[Apply for this job](http://jobs.workable.com/view/a5dbd6ce-7b3b-4d8f-859e-3d3411298687)

## Description

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We are seeking an experienced and strategic **Senior Accounts Payable Manager** to lead a high-volume, multi-entity AP function supporting retail operations, distribution, and corporate entities. This role is responsible for overseeing end-to-end accounts payable operations, driving process automation and efficiency, and delivering high-impact financial insights through advanced analytics and reporting.

The ideal candidate brings deep expertise in retail AP environments, accrual accounting, and large-scale operations, combined with a strong leadership mindset and a focus on continuous improvement.

### **Key Responsibilities**

### **Leadership & High-Volume Operations**

-   Lead daily AP operations across multiple entities, managing large-scale invoice volumes and vendor relationships.
-   Oversee organizational structure across Managers, Supervisors, Leads, and Specialists to support seasonal retail fluctuations.
-   Establish and monitor KPIs and SLAs, including invoice cycle times, error rates, aging, productivity, and accrual accuracy.
-   Drive workforce planning aligned with store lifecycle changes, promotional cycles, and vendor seasonality.
-   Foster a high-performance culture emphasizing accountability, efficiency, and continuous improvement.

### **Reporting, Analytics & Financial Insight**

-   Own and deliver entity-level and consolidated AP reporting, including:

-   Aging and liability exposure
-   Accrual rollforwards and reconciliation status
-   Invoice processing metrics and throughput
-   Vendor spend trends and concentration analysis

-   Partner with Finance and FP&A to ensure accurate accruals across inventory, freight, utilities, rent, and store expenses.
-   Support month-end and quarter-end flux analysis, cash forecasting, and disbursement planning.
-   Develop automated dashboards and executive reporting using Excel and BI tools.
-   Analyze large datasets to identify duplicate payments, missed discounts, inefficiencies, and cost-saving opportunities.
-   Ensure strong data governance and integrity across ERP systems.

### **Accruals, Close & Multi-Entity Complexity**

-   Lead the AP accrual process across multiple entities, ensuring complete and accurate reporting of period-end liabilities.
-   Coordinate high-volume accrual inputs from Operations, Procurement, and field leadership.
-   Ensure proper cutoff procedures and reconciliation of accrued vs. actual expenses.
-   Manage intercompany AP transactions and eliminations.
-   Deliver accurate, timely month-end close cycles in a fast-paced retail environment.

### **Process Improvement & Systems**

-   Drive automation initiatives including OCR, EDI, invoice capture, approval workflows, and vendor portals.
-   Optimize paperless processing and document management systems.
-   Implement best practices tailored to high-volume retail AP environments.
-   Partner with IT and Finance to enhance ERP systems and reporting capabilities.

### **Cross-Functional & Vendor Management**

-   Serve as the primary AP partner for Operations, Procurement, Treasury, Logistics, and Store Finance teams.
-   Manage relationships with high-volume vendors, landlords, utilities, and service providers.
-   Lead resolution of complex vendor disputes and escalations that impact store operations.
-   Provide insights to support vendor negotiations, discount utilization, and payment term strategies.

### **Compliance, Audit & Controls**

-   Ensure compliance with internal controls and audit standards across all entities.
-   Maintain audit-ready documentation in a high-volume transactional environment.
-   Lead AP participation in internal and external audits.
-   Enforce controls to prevent duplicate payments, unauthorized vendors, and fraud.

### **Administrative Oversight**

-   Oversee payments related to leases, utilities, property taxes, licenses, and store operations.
-   Ensure compliance with vendor contracts and payment terms.
-   Conduct team performance reviews and drive organizational improvements.

## Requirements

### **Qualifications**

-   Bachelor’s degree in Accounting, Finance, or related field required.
-   10+ years of Accounts Payable experience, preferably in retail or other high-volume industries.
-   5+ years in senior AP leadership roles with multi-layered team management experience.
-   Proven success managing multi-entity AP environments with complex accrual structures.
-   Advanced knowledge of accrual accounting, month-end close, and reconciliations.
-   Advanced Excel skills (pivot tables, Power Query, data modeling) and ERP experience.
-   Experience with BI tools (Power BI, Tableau, etc.) strongly preferred.
-   Demonstrated ability to drive automation, efficiency, and cost savings.
-   Strong analytical skills with the ability to translate data into actionable insights.
-   Excellent leadership, communication, and stakeholder management abilities.

Pay for this position is $120,000-$130,000 per year DOE

## Benefits

-   Medical, Dental, Vision and Life Insurance
-   401K Plan
-   Paid Time Off