# Executive Assistant

**Company:** [Zipdev](http://jobs.workable.com/companies/qoJNNPNYZxvPWh8dKtNN9t.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** Administrative

[Apply for this job](http://jobs.workable.com/view/a61f782b-8b62-4583-ab11-0fcd9228c550)

## Description

The Executive Assistant to the Director of Operations provides high-level administrative and operational support to ensure the efficient execution of daily business activities. This role acts as a key liaison between Operations and cross-functional teams including HR, Payroll, and Finance, managing coordination, communication, and administrative processes across the organization

### Essential Duties & Responsibilities  

### Executive Support

-   Manage calendar, scheduling, and meeting coordination for the Director of Operations
-   Prepare correspondence, reports, presentations, and internal communications
-   Coordinate meetings, including agendas, materials, and minutes
-   Screen and prioritize incoming communications and requests
-   Maintain organized records, files, and documentation systems  
    

### Operations & Cross-Functional Coordination

-   Serve as a central point of coordination between Operations, HR, Payroll, and Finance
-   Support onboarding logistics including scheduling and new hire setup
-   Assist with expense management, purchasing, and budget tracking
-   Coordinate employee-related administrative processes and documentation
-   Track compliance items such as certifications, registrations, and required filings  
    

### Meetings, Events & Travel

-   Coordinate internal meetings, leadership sessions, and operational reviews
-   Arrange travel, accommodations, and logistics for Director
-   Assist with coordination and planning of frontline employee events.   
    

### Employee Experience & Communications

-   Support employee engagement initiatives and recognition programs
-   Coordinate onboarding materials, welcome items, and internal communications
-   Maintain internal directories, databases, and systems

## Requirements

-   2–5 years of experience supporting executives, directors, or senior leadership teams
-   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
-   Excellent English communication and interpersonal abilities
-   Strong organizational and time management skills
-   Ability to manage multiple priorities in a fast-paced environment
-   High attention to detail and strong problem-solving skills
-   Professionalism, discretion, and sound judgment

## Benefits

-   Work remotely Monday - Friday, 40 hours a week (no weekends)
-   Vacation: 10 business days a year
-   Holidays: 5 National Holidays a year
-   Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
-   Parental Leave
-   Health Care Reimbursement
-   Active Lifestyle Reimbursement
-   Quarterly Home Office Reimbursement
-   Payroll Deduction Purchase Plans
-   Longevity Bonus
-   Continuous Learning Bonus
-   Access to Training and Professional Development Platforms
-   Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our [career site.](https://zipdev.com/careers/%20) Take a look and let us know if you have any other questions!