# Remote Bilingual Project Coordinator for Real Estate Company

**Company:** [Pearl](http://jobs.workable.com/companies/4KLMuj5WGNaACAyqrWkc8d.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** Project Management

[Apply for this job](http://jobs.workable.com/view/a89bee63-dd48-4f04-9ce2-ff8112c49ed5)

## Description

**Work From Anywhere in LATAM**

**Work Schedule:** Eastern Time | 9:00 AM – 5:00 PM EST (Monday–Friday)

**About Pearl Talent**

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.

_Hear why we exist, what we believe in, and who we're building for:_ [_Watch here_](https://www.loom.com/share/863b8e426e6d48309aa8f4ea4c1c94cd)

**About the Client**

A fast-growing real estate investment firm specializing in residential property flips and rental portfolio management is hiring a Construction Project Coordinator to own procurement, budget tracking, and vendor coordination across multiple active projects.

The company operates with a lean, ~20-person team across several markets and is currently in its busiest season, juggling dozens of concurrent renovation and flip projects. Leadership values proactive, self-directed operators who can build and maintain systems without close oversight.

**About the Role**

Day-to-day, the Coordinator manages material procurement from vendors like Lowe's and Home Depot, tracks and reconciles invoices and purchase orders across multiple active projects, and maintains real-time budget records in Google Sheets and the company's CRM. The role also includes phone-based coordination with contractors, subcontractors, and vendors, plus keeping compliance documentation — W9s, insurance certificates, permits — current and organized.

Success means leadership no longer has to chase down budget status or missing paperwork: projects stay on track, costs stay visible, and the Coordinator proactively flags issues before they become problems.

**Core Responsibilities**

Procurement & Vendor Coordination

-   Order construction materials from vendors based on project specs and crew requests
-   Track and reconcile invoices, receipts, and purchase orders across multiple active projects
-   Coordinate delivery schedules to ensure materials arrive on time for project milestones
-   Set up new vendors on ACH payment systems and maintain payment schedules

Budget Tracking & Financial Admin

-   Maintain real-time budget tracking in Google Sheets for all active projects
-   Tag transactions to the correct projects and flag cost overruns before they escalate
-   Support month-end budget reconciliation and reporting
-   Track and document receipts for on-site crew expenses

CRM & Project Documentation

-   Input project details, contractor info, and job specs into the company's CRM system
-   Maintain organized records for contracts, permits, and compliance documents
-   Collect and file W9s, insurance certificates, and permit documentation for subcontractors
-   Support permit acquisition and submission for new projects

Contractor & Crew Communication

-   Collect onboarding paperwork from subcontractors and vendors
-   Relay project updates, schedule changes, and material arrival info to crews
-   Assist with contractor prospecting and vetting as bandwidth allows

## Requirements

Must-Have

-   2+ years of experience in a construction, remodeling, or roofing industry admin, coordination, or project support role
-   Hands-on experience with material procurement and vendor ordering (e.g., Lowe's, Home Depot, specialty suppliers)
-   Experience tracking and reconciling invoices, purchase orders, and budgets across multiple concurrent projects
-   Proficiency in Google Sheets for real-time budget and project tracking
-   Experience with a CRM or project management platform (Podio or comparable)
-   B2+ English (CEFR) for coordination with US-based leadership and internal teams

Nice-to-Have

-   Experience with Hover, Roofr, or CubiCasa (or similar measurement/estimation tools)
-   Bilingual proficiency in Spanish for coordinating with Spanish-speaking subcontractors and crews
-   Prior experience in real estate flipping or residential renovation project support
-   Experience with permit acquisition and compliance documentation
-   Familiarity with QuickBooks, Bill.com, or similar construction accounting platforms

## Benefits

-   **Competitive Salary:** Based on experience and skills

-   **Remote Work:** Fully remote—work from anywhere
-   **Team Incentives:** Recognition for maintaining 100% CRM hygiene and on-time reporting
-   **Generous PTO:** In accordance with company policy
-   **Health Coverage for PH-based talents:** HMO coverage after 3 months for full-time employees
-   **Direct Mentorship:** Guidance from international industry experts
-   **Learning & Development:** Ongoing access to resources for professional growth
-   **Global Networking:** Connect with professionals worldwide

### **Our Recruitment Process**

1.  Application
2.  Screening
3.  Skills Assessment
4.  Topgrading Interview
5.  Client Interview
6.  Job Offer
7.  Client Onboarding

### **Ready to Join Us?**

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