# Junior Assistant Supervisor Facility **Company:** [Experts Plus Recruitment Services](null/companies/4gYviqrYksJarKRgzBj92E.md) **Location:** Abu Dhabi, United Arab Emirates **Workplace:** on site **Employment type:** Full-time **Department:** Management & Administration [Apply for this job](null/view/ae95342c-b145-4039-880f-2023df734ac4) ## Description The **Junior Assistant Supervisor – Facility** is responsible for supporting the smooth and efficient operation of on-site residential facilities and associated services. The role ensures that all site residents are provided with **clean, safe, hygienic and well-maintained accommodation and facilities** while maintaining required service, quality, safety and cost standards. The position involves coordinating residential operations, facility contractors, employee welfare activities, transportation, safety initiatives, administration, procurement and financial processes. ## Requirements ### Key Responsibilities ### 1\. Residential & Facility Operations - Ensure all site residents are provided with clean, safe and hygienic housing and residential facilities. - Support the efficient, cost-effective operation and continuous improvement of residential buildings, facilities, amenities and equipment. - Ensure residential facilities maintain satisfactory living standards in line with company standards and reputation. - Ensure adherence to established residential rules, procedures and policies. - Ensure residential administration staff understand and implement applicable procedures. - Maintain and update relevant records for all residents. - Identify areas of concern and coordinate appropriate corrective actions with relevant departments. - Promote harmony and positive co-existence among the resident population. ### 2\. Facility Services & Contractor Management - Monitor the performance of facility contractors and ensure services are delivered according to agreed schedules, quality standards and requirements. - Assist in managing facility contracts and monitor compliance with agreed **SLAs and KPIs**. - Monitor service quality, delivery and cost effectiveness. - Coordinate and monitor services including: - Catering facilities - Office layout and structure - Janitorial and cleaning services - Hygiene and pest control - Uniform and laundry facilities - Landscaping - Transportation - Sports and gymnasium facilities - Events and recreational services - Ensure laundry services provided to residents and employees meet established standards for quality, delivery and cost. - Follow up on contractor performance issues and support corrective actions where required. ### 3\. Employee Welfare & Engagement - Contribute to the development and implementation of sports, recreational, leisure and entertainment activities. - Promote the use of available residential amenities and recreational areas by employees. - Support and coordinate company sports festivals, events and other employee engagement activities. - Introduce and support initiatives that enhance employee welfare and residential living standards. - Encourage residents to actively use online suggestion and feedback mechanisms. - Review resident suggestions and identify opportunities for improvement. - Encourage residents to use online hazard-reporting systems and contribute to a stronger safety and awareness culture. ### 4\. Health, Safety & Environmental Compliance - Ensure compliance with relevant safety, quality and environmental management policies, procedures and controls. - Coordinate closely with the EHS team to ensure safety requirements are communicated and implemented among on-site residents. - Support the organization of monthly and quarterly safety awareness sessions and campaigns. - Promote a healthy and safe residential environment. - Encourage hazard reporting and follow-up on identified safety concerns. - Support the implementation of initiatives designed to strengthen safety awareness among residents. ### 5\. Transportation Management - Ensure employee transportation services are carried out according to approved plans, schedules and operational requirements. - Coordinate with transportation service providers to ensure reliable and timely service. - Monitor transportation-related service issues and support their resolution. - Ensure transportation services meet required operational and service standards. ### 6\. Procurement & Supply Chain Coordination - Coordinate with the warehouse team to ensure timely availability of residential and facility requirements. - Liaise with Supply Chain for **Purchase Requisitions (PRs), Purchase Orders (POs)** and service deliveries. - Coordinate with internal suppliers and relevant stakeholders to obtain necessary approvals. - Follow up on delivery of materials and services required for residential operations. - Support mobilization and demobilization activities related to facility services. ### 7\. Financial & Contract Administration - Assist the department head in estimating, managing and reporting facility-related financial budgets. - Monitor PO values and ensure alignment with approved estimates and budget analysis. - Support financial estimation for new projects and facility requirements. - Generate invoices, service entries and monthly accruals as required. - Support budget monitoring and financial reporting. - Handle collection of cheques and deposits related to petty cash through the SAP petty cash process. - Maintain appropriate financial and service documentation. ### 8\. Reporting & Administration - Prepare accurate weekly and monthly operational reports. - Maintain residential, facility and service-related records and documentation. - Support facility management audits, both internal and external. - Ensure required documentation is available and compliant with audit requirements. - Coordinate with various internal departments to resolve operational requirements. - Support office seating allocation for new joiners and employee movements where required. - Coordinate with the Branding/Communication team for relevant communication activities. - Work closely with different departments to support sustainability initiatives. ### 9\. Events & Internal Coordination - Support and coordinate with internal stakeholders to arrange company events and functions, both internal and external. - Assist in coordinating recreational and employee engagement activities. - Ensure facility and residential requirements are arranged in advance for planned events and activities. ### Required Skills & Competencies - Strong facilities and residential operations coordination skills. - Good administrative and organizational abilities. - Experience in contractor and service-provider management. - Knowledge of facility service SLAs and KPIs. - Good understanding of health, safety, hygiene and environmental requirements. - Strong communication and interpersonal skills. - Ability to handle resident/employee concerns professionally. - Good reporting and documentation skills. - Basic understanding of procurement and supply-chain processes. - Budget and invoice administration experience. ### Minimum Qualifications & Experience - Diploma or Bachelor's degree in **Facilities Management, Business Administration, Personnel Services, or a related field**. - **2–4 years of relevant experience** in facilities, personnel services, residential operations, accommodation, camp management or administration. - UAE experience is preferred. - Experience in employee accommodation, residential facilities or large-scale facility operations would be an advantage. - Experience working with contractors and service providers is preferred. - Experience with SAP, procurement processes and facility reporting is an advantage.