# Administrative Assistant

**Company:** [Uni Systems](http://jobs.workable.com/companies/8ReRGvVpgTz71fpRSp21WN.md)
**Location:** Luxembourg, Luxembourg
**Workplace:** on site
**Employment type:** Full-time
**Department:** International BU

[Apply for this job](http://jobs.workable.com/view/b23d9805-80c1-4eca-aec6-be78b13be8db)

## Description

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for an Administrative Assistant (60%) to join our UniQue team.

We're looking for a proactive and versatile Administrative Assistant to support the smooth day-to-day operation of our office. This is a varied role combining office administration, supplier coordination, fleet management, invoicing support, and workplace safety responsibilities.

What will you be bringing to the team?

-   Coordinate office administration and daily operations.
-   Liaise with suppliers and external service providers.
-   Manage administrative aspects of the company vehicle fleet.
-   Support invoice preparation and general administrative processes.
-   Oversee shared mailbox management and request follow-up.
-   Support health & safety initiatives and compliance activities.

## Requirements

What do you need to succeed in this position?

-   Bachelor's degree.
-   Previous experience in Office management, Office Reception, or an Administrative role.
-   Strong organizational skills with the ability to manage diverse priorities proactively.
-   Ability to take ownership and find practical solutions.
-   Safety Officer certification is an asset; willingness to be trained as a Designated Employee (Salarié Désigné) is equally valued.
-   Excellent command of the English and French languages (verbal & written).

## Benefits

What are we offering to our UniQue people?

-   A collaborative, people-oriented work environment.
-   A role with broad exposure across different areas of the business.
-   A flexible 60% schedule (24 hours/week), supporting work-life balance.
-   Permanent contract preferred.

If you enjoy variety, autonomy, and being the person who helps keep things running smoothly, we'd love to hear from you.