# Executive Assistant to the CEO - AI

**Company:** [Kaizen Asset Management Services](https://jobs.workable.com/companies/nzCVrdmZGKFncgq3f8spnv.md)
**Location:** Dubai, United Arab Emirates
**Workplace:** on site
**Employment type:** Full-time
**Department:** Management

[Apply for this job](https://jobs.workable.com/view/b294e9cc-ce78-4cee-9416-15ecb4e70331)

## Description

### Role Overview

A key position providing comprehensive support to the CEO across executive priorities and selected personal matters. The role requires a proactive, organised and digitally confident professional who can operate effectively in a fast-paced environment while leveraging Artificial Intelligence (AI), automation and AI-powered agents to enhance productivity, streamline workflows and improve efficiency.

Beyond traditional executive assistance, the successful candidate will be expected to identify opportunities for AI implementation, **build and configure AI agents**, and automate repetitive tasks and multi-step workflows.

### Core Responsibilities

### Executive Support

-   Manage the CEO’s complex calendar, meetings, priorities and schedule.
-   Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments.
-   Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issues.
-   Prepare meeting materials, briefings, correspondence and executive communications as required.
-   Track key actions, deadlines and decisions, ensuring matters are followed through to completion.
-   Coordinate business travel, itineraries and associated logistics.
-   Exercise sound judgement in determining what requires the CEO’s attention and what can be resolved independently.
-   Handle sensitive and confidential information with a high degree of discretion and accuracy.

### AI, Automation & AI Agent Development

-   Build, configure and implement AI agents to support executive operations, research, scheduling, task management and administrative workflows.
-   Develop AI-powered solutions that automate repetitive tasks, streamline processes and reduce manual intervention.
-   Integrate AI tools with relevant business applications to improve information management, communication and workflow efficiency.
-   Implement AI-assisted solutions for meeting preparation, minutes, action tracking, document creation, research and reporting.
-   Identify opportunities to apply AI to everyday business challenges and translate them into practical, measurable improvements.
-   Test, refine and maintain AI agents and automated workflows to ensure reliability, accuracy and effectiveness.
-   Stay updated on emerging AI technologies, agent-building platforms and automation tools.
-   Apply appropriate data privacy, security and human oversight when using AI, particularly when handling confidential information.

### Personal Support

-   Provide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logistics.
-   Coordinate personal schedules, bookings, arrangements and other practical requirements.
-   Anticipate needs and resolve routine matters independently where appropriate.
-   Learn and consistently apply the CEO’s preferences and ways of working.
-   Use appropriate digital tools and automation to simplify scheduling and personal administration.
-   Maintain professional boundaries and strict confidentiality at all times.

## Requirements

-   7+ years of proven experience in an Executive Assistant, Executive Coordinator or similar role, including direct support to a CEO or other C-level executive.
-   **Hands-on experience building or configuring AI agents**, beyond basic use of ChatGPT or other AI assistants.
-   Practical understanding of AI tools, large language models (LLMs), workflow automation and application integrations.
-   Ability to design automated workflows and connect applications using integrations, APIs, or no-code/low-code platforms.
-   Experience coordinating with senior internal and external stakeholders such as board members, investors, owners, or high-profile clients.
-   Mid-level English proficiency.
-   Experience with platforms such as n8n, Make, Zapier or comparable AI and automation tools is an advantage.
-   Prior real estate or property management experience is an advantage.