# Administrative Assistant

**Company:** [Brown Harris Stevens Residential Sales, LLC](http://jobs.workable.com/companies/jhfVccUAsTboCMacmd9qzJ.md)
**Location:** Southampton, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/b3eb5d17-60bc-4851-b58a-f138404fbf4b)

## Description

-   Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
-   Accurately prepare and copy board packages as instructed by Agents.
-   Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
-   Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
-   Run daily listings search for Agents and email to all daily, by 9:00am.
-   Order/track business cards and name plates for all Agents.
-   Coordinate and track all advertising loans between Agents and Marketing.
-   Process mail, and create the mailing tracker to be sent to Marketing
-   Proof read all deliverables, communications, etc.
-   Ensure consistency and standards are met on all work products.
-   Maintains the Agent mailbox directory.
-   As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
-   Provide back-up administrative support as needed.
-   Assist with special projects as needed.

  

Hours are Sun-Thurs 9.30am-5pm

## Requirements

-   Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
-   Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
-   Ability to learn and demonstrate excellent working knowledge of Real Plus.
-   Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
-   Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.

-   Associates or Bachelor’s degree preferred
-   2 years or more of real estate or related industry experience highly desirable.
-   2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.

## Benefits

This is a Full-time position and eligible to participate in all of the Company's benefit after meeting it's eligibility period.

  
Salary is commensurate with experience.  

**Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.**