# Executive Assistant to Founder & CEO

**Company:** [tarte cosmetics](http://jobs.workable.com/companies/du3pRV8q3nwVEJtbFBqQtX.md)
**Location:** Key Largo, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/b916d838-36ff-4fff-b54a-cea1d2ee70f1)

## Description

**Executive Assistant to Founder & CEO**

tarte cosmetics is looking for a socially-savvy Executive Assistant to our Founder & CEO based in the Miami, FL area, with ability to commute 2x a week to the Key Largo, FL area. The EA will be responsible for CEO logistics, calendar coordination, travel & expense management, & serve as a liaison between departments. The ideal candidate has previous experience in an Executive/Personal Assistant role. This position will involve extensive travel including domestic & international.

**Responsibilities**:

-   Manage & serve as the liaison across all departments to maintain & organize the CEO's calendar; schedule meetings, appointments, travel arrangements, etc. Ensure necessary briefs & documents have been provided for meetings & engagements
-   Help with logistics for on-site photoshoots, events, etc.
-   Monitor & reconcile expenses, maintaining meticulous records & adhering to budget guidelines
-   Handle sensitive information with the utmost discretion & professionalism

**Requirements:**

-   Previous experience as an Executive or Personal Assistant, in a role involving calendar coordination, planning, travel coordination, etc.
-   Proficiency in calendar management tools & office software
-   Exceptional organizational skills, with a keen eye for detail
-   Excellent written & verbal communication skills
-   Proactive & adaptable, with the ability to thrive in a fast-paced environment
-   **Flexibility in work hours, must be available weekends & evenings with ability to travel often**
-   Hybrid onsite in greater Florida Keys area (able to commute from Miami 2x per week)
-   Proficiency with AI tools (Claude, ChatGPT, Gemini, etc)

**Requirements:**

-   Previous experience in a role involving social media management
-   Strong video & editing skills (Capcut, TikTok, Instagram)
-   In depth knowledge of TikTok, Instagram, Pinterest, Snapchat & other platforms trends & best practices
-   **Flexibility in work hours, must be available weekends & evenings with ability to travel often**
-   Hybrid onsite in greater Florida Keys area (able to commute from Miami 2x per week)
-   Proficiency with AI tools (Claude, ChatGPT, Gemini, etc)

**About Us:** tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.\* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide!

But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? Do you love keeping up with the latest social media trends & creating content of your own? If so, we'd love to hear from you!