# Selection Administrator

**Company:** [Ellison Institute of Technology](null/companies/tYoBQmFCuLVKUygNZbHUKp.md)
**Location:** Oxford, United Kingdom
**Workplace:** hybrid
**Employment type:** Full-time
**Department:** Education & Scholarships

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## Description

**Join us at EIT:**

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

-   Health, Medical Science & Generative Biology
-   Food Security & Sustainable Agriculture
-   Climate Change & Managing CO₂
-   Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at [www.eit.org](http://www.eit.org).

**Your Role:**

The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised **Selection administrator** who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks.

**Your Responsibilities:**

-   Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
-   Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
-   Draft and send mail-merged communications to applicants via the application platform.
-   Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors.
-   Monitor assessor review progress during application review windows.
-   Support administration of meetings for applicants and assessors.
-   Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines.
-   Track completion of required agreements and policies for shortlisted applicants.
-   Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees.
-   Create profiles and maintain accurate records for shortlisted candidates.
-   Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications.
-   Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

## Requirements

**Essential Skills, Qualifications & Experience:**

-   Proven administration experience in a busy team, delivering high-volume output to deadlines
-   Exceptionally organised
-   Excellent attention to detail
-   Experience using databases, able to reliably and accurately check and enter data
-   Technically proficient – confident learning new systems; excellent MS Office skills
-   Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
-   Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

**Desirable Skills, Qualifications & Experience:**

-   Experience working with international stakeholders across time zones
-   Experience working with under 18s
-   Experience working in selection or admissions
-   Experience with Airtable software and application platforms
-   Understanding of the University of Oxford

## Benefits

**We offer the following benefits:**

-   Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
-   Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
-   Pension - Employer contribution 7.5%, minimum employee contribution 5%
-   Life Assurance.
-   Income Protection
-   Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
-   Employee discounts
-   Electric car scheme
-   Nursery Salary Sacrifice scheme
-   Cycle to Work Scheme
-   Family Planning
-   Neurodiversity support including advise and assessments
-   Coaching & Therapy services

**Working Together – What It Involves:**

-   You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
-   You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
-   We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
-   We require the Selection Administrator to start in position at the beginning of December 2026