# Executive Assistant (AU Director)

**Company:** [D2B](http://jobs.workable.com/companies/dcaVtKQqXr9FwBNppNCBH9.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** RecOps

[Apply for this job](http://jobs.workable.com/view/bb2e054a-be5c-4ec5-926c-f8b1efe0da1b)

## Description

Position : Executive Assistant[](https://wirerope-services.com/)

Salary : Php 70,000 - 80,000/ month

Working Hours & Conditions : Monday to Friday 8:00 AM - :00 PM AEST

Holidays : AU National Holiday

**ROLE OVERVIEW:**

We are looking for a polished, highly capable Executive Assistant who can confidently support a business owner and communicate professionally with clients, suppliers, and stakeholders. 

**RESPONSIBILITIES:**

The role will evolve over time but is expected to include a combination of executive support, administration, customer service and operational coordination.

### Executive Assistant Duties

-   Manage director’s diary and schedule
-   Arrange meetings with customers and suppliers
-   Book domestic and international travel, accommodation and itineraries
-   Manage director’s inbox as the relationship develops
-   Prioritise daily tasks and help organise director’s workload
-   Assist with project coordination across the business
-   Help drive accountability against the company's Operational Master Plan (OMP) and long-term business goals

### Administration

-   Enter invoices and bills into Xero
-   Generate purchase orders
-   Follow up outstanding purchase orders
-   Book freight through online systems
-   Prepare Word documents for QA and testing
-   Enter sales orders into Xero
-   Maintain product codes within Xero
-   Create job orders for Wire Rope Services/Bexel Inspection software
-   Enter sales enquiries into the CRM (Pipedrive)

### ERP Implementation Support

The successful candidate should be comfortable assisting with systems implementation.

-   Supporting the rollout of a new ERP system (likely Zoho Inventory and Zoho Books Elite)
-   Importing products, suppliers, customers and pricing data
-   Assisting with implementation and ongoing administration

### **Customer Service**

-   Provide customers with order updates
-   Respond professionally to customer enquiries
-   Maintain a high standard of communication throughout the customer journey

These duties are based on the client's current requirements and are expected to evolve as the business grows.

## Requirements

### **QUALIFICATIONS:**

-   Excellent spoken and written English
-   Strong phone communication skills
-   Professional, warm and personable
-   Highly organised with exceptional attention to detail
-   Proactive and able to anticipate needs
-   Able to manage multiple priorities simultaneously
-   Comfortable working autonomously
-   Available to work Australian business hours
-   Strong administrative and organisational skills
-   High level of confidentiality and professionalism

### Nice to Have

-   Previous Executive Assistant experience
-   Experience supporting founders or senior executives
-   Operations or office management background
-   Xero experience
-   CRM experience (Pipedrive, HubSpot or similar)
-   Exposure to ERP systems (particularly Zoho)
-   Strong project coordination experience