# Lab Administrative Assistant

**Company:** [Rythm Health](http://jobs.workable.com/companies/ts1C5fUsEbbw17mBUFok1V.md)
**Location:** Omaha, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/bce3c821-ca44-435d-98b9-555989c8b524)

## Description

### About Rythm Health

Rythm Health is a growing diagnostics and healthcare company based in Omaha, Nebraska. As we scale our lab operations and team, we're looking for a proactive, detail-oriented Administrative Assistant to be the friendly first point of contact for our office and a key partner in keeping our day-to-day office operations running smoothly.

### THE ROLE

The Administrative Assistant provides front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance. 

### WHAT YOU'LL DO

Front Desk & Reception

-   Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
-   Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs

Meeting & Calendar Support

-   Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
-   Take notes/minutes during meetings and distribute action items and summaries
-   Help coordinate logistics for larger meetings, offsites, or visits from partners/investors

Office & Vendor Management

-   Order and maintain inventory of office and kitchen supplies
-   Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
-   Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
-   Keep common areas, kitchen, and reception area organized and presentable

General Administrative Support

-   Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
-   Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
-   Maintain organized digital and physical filing systems
-   Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
-   Assist with travel arrangements and expense tracking as needed
-   Provide backup administrative support to leadership as needed
-   Take on other administrative projects and duties as assigned

Qualifications

-   Bachelor's degree preferred
-   2+ years of experience in an administrative, receptionist, or office support role preferred
-   Strong organizational skills with the ability to juggle multiple priorities and deadlines
-   Excellent written and verbal communication skills, with a professional and welcoming demeanor
-   Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
-   Discretion in handling confidential or sensitive information
-   Self-starter who is comfortable taking initiative and working with minimal supervision
-   Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required