# Project Coordinator and Administrative Assistant

**Company:** [Tomorrow Water](http://jobs.workable.com/companies/6kNvPpJnq8THLjcAdNbV7J.md)
**Location:** Anaheim, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/bd79a3e1-5f77-4aaa-8097-af1be364f606)

## Description

About Us: 

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry.   
 

Tomorrow Water is hiring a Project Coordinator / Office Administrator at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.  

Roles and Responsibilities: 

Office Administration: 

-   The tasks of the office administrator will include bookkeeping, employee onboarding, and answering general customer calls & emails. 

-   The ideal candidate will be competent in prioritizing and working with little supervision 

-   They will be very organized, self-motivated and trustworthy 

-   The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth 

-   Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed 

-   Assisting in payroll coordination, A/P, A/R, scheduling and all other general office duties 

-   Monitoring office supplies and ordering new stationery, furniture if/when needed 

-   Interviewing and training new office employees and organizing their employment paperwork 

-   Organizing maintenance companies to keep the office organized and safe 

-   Reporting office progress to senior management and working with them to improve office operations and procedures 

-   Process payroll for all 1099 Contractors 

Project Coordination:  

-   Assist in setting up projects, creating project folders 

-   Maintain, monitor, and organize project records and documentation on incoming and outgoing project documents  

-   Create, organize, and distribute invoices  

-   Generate purchase orders to vendors and track purchase order 

-   Maintain vendor database and document vendor information 

-   Support the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes  

-   Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and vendors  

-   Coordinate equipment and material deliveries for Project Managers and others  

Relationship Management  

-   Demonstrates the ability to tactfully handle difficult situations  

-   Builds long lasting relationships with internal and external customers that are built upon trust and delivering results

## Requirements

Experience and Skills Required: 

-   Education or formal training in business administration is preferred; relevant work experience may be substituted  

-   2+ years of experience in an administrative support position  

-   Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required  

-   Proficient in Microsoft Office 365, including Excel, Word, and Outlook  

-   Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines  

-   Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors  

-   High level of motivation, integrity, and commitment to team and customers  

-   Strong work ethic with an unwavering commitment to quality and professional work