# Used Cars Admin

**Company:** [instacar](https://jobs.workable.com/companies/pbHUULVpWYwuPy5pF51RD8.md)
**Location:** Kifisia, Greece
**Workplace:** on site
**Employment type:** Full-time
**Department:** Sell Vehicles

[Apply for this job](https://jobs.workable.com/view/c1cc0655-56a9-4dfc-9749-1ef18db28a44)

## Description

**Used Cars Administrator @ instacar  
  
**At instacar, we’re not just transforming the way people move - we’re pioneering the future of transportation and mobility. Established in 2018 and officially launched in September 2019, instacar is the first fully digitized mobility-as-a-service scale-up. Our vision is to be the ultimate one-stop mobility app, providing comprehensive services for all drivers. Our mission is to revolutionise perceptions of new - age mobility through technology and a customer-centric approach. At instacar, we are focused beyond just leasing cars, we are dedicated to serving drivers.

**Our Core Values:**

instacar is guided by our core values: Be Fair, Be Bold, Be Patient. We’re committed to fairness in all our collaborations, bold innovation and patience in our growth.

**Our Milestones:**

In less than six years, we’ve achieved significant milestones, establishing four prominent instacar points, investing in micro-mobility, and developing our own tech tools like instafleet, a fleet management solution, crafted in-house to streamline operations. Additionally, our all-in-one app provides instadrivers with a centralised platform to manage every aspect of their vehicle subscription seamlessly.

**Why Join #instateam?**

As one of the fastest-growing mobility companies in Greece, backed by leading investors such as Autohellas and Elikonos Capital, with approximately €35 million in revenue in 2025 and on track to surpass €50 million in 2026, we're on the lookout for dynamic individuals to join our #instateam.  
Proudly certified as a **Great Place to Work® for two consecutive years, in 2025 and 2026**, and recognized as one of the **Best Workplaces™ for Young Professionals in 2026**, instacar is a place where your voice matters, your creativity thrives, and your impact is tangible.  
With a human-centered approach and an unwavering commitment to excellence, we foster an environment where innovation, collaboration, and every contribution are valued.

**Your Role:** 

We are looking for a **Used Cars Administrator** to join our **Sell Vehicles team** and support the day-to-day administrative and operational activities related to the sale and delivery of used vehicles.

You will help coordinate vehicle documentation, customer financing, ownership transfers and after-sales processes, ensuring that information and documentation are accurate and up to date.  
**  
Your Responsibilities**  

-   Support the day-to-day back-office activities of the Used Cars team.
-   Manage and maintain **vehicle and customer documentation** throughout the sales process.
-   Coordinate and follow up on **vehicle ownership transfers** and related documentation.
-   Support **customer financing and loan applications**, including communication with partner banks.
-   Follow up with banks regarding applications, approvals and pending documentation.
-   Support **vehicle preparation and after-sales processes** when required.
-   Assist with **purchase orders, invoices and other administrative documents** related to vehicle sales and after-sales.
-   Maintain accurate vehicle and customer information in **internal systems and Excel files**.
-   Communicate and coordinate with all departments to ensure a smooth sales and delivery process.

## Requirements

We value individuals who:

-   Have **1–2 years of experience** in administration, back office, sales support, procurement or a similar role.
-   Are organised, detail-oriented and able to manage multiple tasks.
-   Have good knowledge of **MS Office, especially Excel**.
-   Have strong communication, coordination and follow-up skills.
-   Are comfortable working with **data, documentation and internal systems**.
-   Have a **proactive and hands-on approach**.
-   Experience in **automotive, banking/financing, vehicle administration or sales support** is a plus.
-   A genuine **interest in cars** is also a plus.

## Benefits

Collaborate with industry experts in a supportive and inclusive environment.

-   A competitive benefits package, including premium private health & life insurance programs.
-   Additional perks such as significant discounts on various health, exercise, and nutrition services, a birthday gift card, and more.
-   Opportunities for career growth and advancement with a commitment to prooting from within
-   Experience firsthand the convenience of instacar with 10 free rental days.
-   Exclusive cost rates for renting a car from instacar, because why drive anything else?
-   Work in our brandnew HQ in Kifissia.  
      
    

instacar is an Equal Opportunity Employer, committed to diversity, inclusion and creating an environment where all employees can thrive.

**Ready to join #instateam? Apply now.**