# AP Accountant

**Company:** [White Spot Facilities Management Services LLC](https://jobs.workable.com/companies/6XBcCt3gdRo4q2pionPdTH.md)
**Location:** Dubai, United Arab Emirates
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](https://jobs.workable.com/view/c9425fe0-1731-4415-b3f3-05389c259ed8)

## Description

### Job Summary

We are seeking a detail-oriented and experienced **Accounts Payable Accountant** to manage end-to-end accounts payable operations, including invoice processing, vendor payments, reconciliations, VAT compliance, and month-end closing.

The ideal candidate should have strong experience in **UAE accounts payable processes, ERP systems, vendor management, and financial controls**, preferably within the Facilities Management or service industry. The role also requires a proactive approach to process improvement, automation, and accurate financial reporting.

### Key Responsibilities

**1\. Invoice Processing & Accounts Payable Management**

-   Manage accurate and timely processing of supplier invoices against purchase orders, work orders, and goods/service receipts.
-   Verify invoices for VAT compliance, approvals, budget availability, cost centre allocation, and GL coding.
-   Review and process purchase requisitions in accordance with the company's approval matrix.
-   Handle PO and non-PO invoices, including utilities, insurance, manpower, vehicle expenses, fuel, and recurring payments.
-   Resolve invoice discrepancies through coordination with suppliers, Procurement, and Operations.
-   Respond to vendor inquiries regarding invoice processing and payment status within agreed timelines.

**2\. Vendor Payments & Banking**

-   Prepare weekly vendor payment proposals based on outstanding balances, ageing reports, and payment due dates.
-   Verify supplier statements, supporting documentation, approvals, and VAT compliance before processing payments.
-   Process bank transfers, host-to-host payment batches, and individual payment requests.
-   Validate vendor bank details and beneficiary information to ensure payment accuracy.
-   Prepare and maintain records of security deposits, advance payments, utility cheques, and other payments.
-   Issue payment advices and ensure accurate posting of bank transactions.

**3\. Reconciliation & Month-End Closing**

-   Perform regular supplier statement reconciliations and resolve outstanding differences.
-   Reconcile the AP sub-ledger with the general ledger.
-   Prepare vendor ageing reports, AP schedules, and supporting balance sheet reconciliations.
-   Prepare and post month-end accruals, prepayments, reversals, and reclassification entries.
-   Support intercompany reconciliations and financial closing activities.
-   Provide documentation and schedules for internal and external audits.

**4\. VAT Compliance & Financial Controls**

-   Ensure compliance with UAE VAT regulations and company accounting policies.
-   Prepare input VAT reports and supporting data for VAT return preparation.
-   Review non-recoverable VAT transactions and identify discrepancies.
-   Maintain proper segregation of duties, approval controls, and audit documentation.
-   Conduct duplicate invoice and payment checks to minimize financial risks.
-   Identify and report control weaknesses, payment discrepancies, and potential fraud risks.

**5\. Process Improvement & Automation**

-   Identify opportunities to automate repetitive AP activities and improve processing efficiency.
-   Utilize ERP workflows, Advanced Excel, Power Query, Power Automate, or OCR-based solutions where applicable.
-   Develop standardized AP procedures, checklists, and reporting templates.
-   Prepare AP dashboards covering outstanding payments, vendor ageing, processing timelines, and cash requirements.
-   Coordinate with IT and ERP teams on system enhancements and process improvements.
-   Support Finance management with reporting, special projects, and continuous improvement initiatives.

### Qualifications & Experience

-   Bachelor's Degree in Accounting, Finance, Commerce, or a related discipline.
-   **Minimum 3–5 years of relevant Accounts Payable experience**, preferably in the UAE.
-   Experience in Facilities Management, construction, or a large service-based organization is preferred.
-   Strong knowledge of UAE VAT regulations and accounts payable controls.
-   Hands-on experience with ERP/accounting systems; NetSuite experience would be an advantage.
-   Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and reconciliation functions.
-   Knowledge of Power Query, Power Automate, or AP automation tools is an added advantage.
-   Experience managing high-volume supplier invoices and payment processing.

### Key Skills & Competencies

-   Strong understanding of end-to-end Accounts Payable processes.
-   Excellent numerical accuracy and attention to detail.
-   Strong analytical, reconciliation, and problem-solving abilities.
-   Effective vendor coordination and communication skills.
-   Ability to manage multiple deadlines and high transaction volumes.
-   Strong understanding of financial controls, compliance, and audit requirements.
-   Proactive approach to process improvement and automation.