# Office Administrative Assistant- Part Time

**Company:** [Nippon Shokken U.S.A. Inc.](http://jobs.workable.com/companies/dg7jawv8U5YiGMiy5W7Mtv.md)
**Location:** Houston, United States
**Workplace:** on site
**Employment type:** Part-time
**Department:** Administration

[Apply for this job](http://jobs.workable.com/view/cac6f778-c774-42f2-b96e-53279e1fe01e)

## Description

-   Process receipts for everyone in the office. Understanding correct information and process for reimbursement
-   Put receipt information in purchase item list and submit to headquarters within due date
-   Manage, fill out, and submit time attendance sheet
-   Manage and make customer list, NET pricing form, Terms and Conditions, and contracts
-   Troubleshoot for any shipping problems
-   Process orders from customers and also the ones forwarded from sales reps
-   Update customer list when needed. Update AR list daily
-   Contacting customer's accounting department through calls or email to have payments made within due date.
-   Make sample kits
-   Help send DMs. Help ship out any packages
-   Update target sales sheet for each customer
-   Make appointments with customers
-   Check stock of office supplies and order upon manager's approval
-   Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval
-   Take phone calls
-   Receiving packages
-   Manage morning announcements and company notices
-   Report to manager about daily progress, problems and proposals
-   Other tasks asked by the manager
-   Job duties are not limited to list above

## Requirements

-   Legally authorized to work in the US without current or future sponsorship for employment visa
-   Valid driver license
-   Report to office every morning in own or public transportation
-   Read, write and speak business level English and Japanese
-   Ability to lift min. 40 pounds
-   Able to type 30 words within 1 minute without any mistakes
-   Ability to stay seated 4+ hours
-   Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
-   Punctual
-   Collaborate and cooperate with own department and other departments
-   Able to manage tasks with precision and speed

Work hours: The schedule is 4 hours per day (e.g., 9:30 AM - 1:30 PM).

## Benefits

-   Paid Sick Leave
-   Company Party (twice a year)
-   Pay range: $20.80/hr-$23.00/hr