# Administrative Assistant

**Company:** [Enerstaff](http://jobs.workable.com/companies/32SNB2Z7QyGptd6VL8Tg7t.md)
**Location:** Waller, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/cb682a8d-6fdc-493b-b8d3-75dffc92898f)

## Description

**Administrative Assistant**

**Location:** Waller, TX 77484

**Pay:** $24/ hour

**Start:** ASAP

**Shift:** M-F 8am-5pm

Office Operations & Administration

-   Oversee day-to-day office operations to ensure efficiency and organization.
-   Manage incoming calls, emails, and general inquiries, routing them to the appropriate personnel.
-   Greet visitors and customers, ensuring professional and welcoming experience.
-   Maintain organized physical and digital filing systems, records, and correspondence.
-   Prepare reports, spreadsheets, and presentations as needed.
-   Sort, distribute, and manage incoming and outgoing mail and packages.
-   Ensure the office environment is clean, organized, and compliant with safety regulations.
-   Perform basic bookkeeping tasks, including transaction recording and preparing bank deposits.
-   Monitor, order, and replenish office and break room supplies; track and approve invoices.
-   Compare vendor pricing (e.g., Uline, Amazon) to manage costs and support budgeting efforts.
-    Employee & Department Support

-   Provide administrative support across departments, including Human Resources, Safety, and Sales/Marketing.
-   Assist with onboarding by preparing workspaces, coordinating with IT, and updating employee signage and materials.
-   Support event planning, including sourcing vendors, coordinating logistics, and managing setup/teardown.
-   Help manage calendars, appointments, and travel arrangements (e.g., booking flights).
-   Assist with company compliance with documentation and reporting.

Training & Compliance Coordination

-   Maintain training records and certification tracking for employees.
-   Coordinate and schedule required and supplemental training courses.
-   Track and maintain records for safety meetings, vehicle inspections, and compliance documentation.
-   Support monthly safety meetings and Environmental, Health, and Safety (EH&S) initiatives.

 Facilities & Vendor Management

-   Coordinate building maintenance activities, including sourcing vendors, obtaining quotes, and scheduling repairs.
-   Manage vendor relationships for services such as janitorial, landscaping, pest control, coffee service, and equipment maintenance (water, ice machines, etc.).
-   Address facility issues including plumbing, roofing, cabinetry, and general repairs.
-   Coordinate cleaning priorities with janitorial staff to maintain facility standards.

 Project & Operational Support

-   Assist with departmental reporting (e.g., operational reports, district highlights).
-   Support company events, meetings, conferences, and visitor coordination.
-   Set up conference rooms and enhance overall office presentation and hospitality.
-   Contribute to continuous improvement initiatives, including process documentation and workflow enhancements.

## Requirements

-   High school diploma or GED required, associate's degree preferred.
-   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-   Strong organizational, multitasking, and time-management skills.
-   Excellent verbal and written communication skills.
-   Ability to work independently and collaboratively in a team environment.
-   Experience with office management systems is a plus.
-   Strong interpersonal skills with a customer-focused mindset
-   Attention to detail and accuracy in recordkeeping
-   Problem-solving and adaptability
-   Ability to prioritize and manage multiple responsibilities
-   Must pass background and drug screen