# Administrative Assistant

**Company:** [Remote Raven](http://jobs.workable.com/companies/hhMk34dkVLDAmx6d9nAW1X.md)
**Location:** Remote
**Workplace:** remote

[Apply for this job](http://jobs.workable.com/view/d40fa45a-58cd-4c6c-abf5-c7665e26dc49)

## Description

**Role Overview:**

We are looking for a detail-oriented and tech-savvy Administrative Assistant to support our transaction coordination operations. In this role, you will be the backbone of our file management process — ensuring that agent-submitted real estate documents are received, organized, and prepared for broker review in a timely and accurate manner through our proprietary platform.

This is a great opportunity for someone who is eager to learn the real estate industry from the inside out and grow within a dynamic and supportive team environment.

**Key Responsibilities**

-   Review and accept incoming real estate transaction files submitted by agents, ensuring completeness and accuracy
-   Sort and organize documents into the appropriate online folders within HomeSmart’s internal platform
-   Prepare transaction files for broker review in accordance with established timelines and compliance standards
-   Learn and apply knowledge of real estate documents (e.g., purchase agreements, disclosures, addenda) to properly categorize and handle files
-   Communicate professionally with internal team members regarding missing documents or follow-up items via email
-   Maintain organized digital records and ensure all documents are properly stored and labeled
-   Flag any incomplete, incorrect, or non-compliant files and escalate as needed
-   Support general administrative tasks as directed by the team
-   Potential to grow into a client- and agent-facing phone support role over time

**Qualifications**

**Required**

-   Strong computer literacy and comfort navigating cloud-based platforms and document management systems
-   High attention to detail with the ability to handle high volumes of documents accurately
-   Excellent written English communication skills
-   Ability to learn and comprehend real estate documents with training provided
-   Strong organizational skills and ability to prioritize tasks in a fast-paced environment
-   Reliable internet connection and a professional remote work setup

**Preferred**

-   Prior experience in a real estate, legal, mortgage, or administrative support role
-   Familiarity with transaction management platforms (e.g., DocuSign, Dotloop, Skyslope, or similar)
-   Experience working in a remote, production-based environment

-   Strong interpersonal, customer service and communication skills
-   Ability to multitask
-   Proficient in Microsoft Office suite

This is a full time role

Up to $6/hr

100% Remote