# Associate, Administrative Operation

**Company:** [Tetra Maritime](http://jobs.workable.com/companies/aCYF6mx9KXBHoKCgWT46pD.md)
**Location:** Lagos, Nigeria
**Workplace:** on site
**Employment type:** Full-time
**Department:** TPT Shipbrokers

[Apply for this job](http://jobs.workable.com/view/d5ae1029-0e3c-4111-8480-35c87ca68862)

## Description

### **Role Purpose**

The Administrative role serves as a core pillar of the organization’s operations, establishing and

maintaining the structures and processes required for smooth, efficient, and compliant business

activity. The role ensures that administrative operations are carefully planned, analytically

grounded, and executed to a high standard.

With a strong sense of ownership and analytical discipline, the role extends beyond task

execution to continuously refine and optimize administrative frameworks, enabling the wider

business to achieve its objectives

**Core Responsibilities**

**Administrative Control & Governance**

• Act as the central point of control for all TPT administrative activity, ensuring consistency,

structure, and traceability.

• Maintain and own master administrative trackers covering travel, events, vendors, spend,

reimbursements, and brand assets.

• Ensure all administrative actions are properly documented, approved, filed, and easily

retrievable.

• Enforce internal administrative standards and guardrails, challenging non-compliant or

poorly prepared requests.

**Project & Operational Execution**

• Own planning and delivery of operational initiatives, events, and business support

projects from concept through execution.

• Lead TPT events, networking engagements, and stakeholder meetings, ensuring

timelines, budgets, and quality standards are met.

• Bring structure and discipline to ad-hoc administrative and operational requests from

leadership.

**Travel & Executive Logistics**

• Manage end-to-end travel planning for TPT staff and visiting executives, including flights,

accommodation, visas, and ground logistics.

• Design detailed itineraries to ensure efficient movement, minimal friction, and readiness

for meetings.

• Proactively monitor documentation validity (passports, visas) to prevent last-minute

disruption

• Identify, evaluate, and onboard vendors for events, services, gifts, and operational needs.

• Conduct analytical due diligence, including cost-benefit analysis and performance

assessment.

• Negotiate commercial terms and manage ongoing vendor performance and value for

money.

**Financial Oversight & Expense Control**

• Manage the end-to-end reimbursement and staff expense review process, ensuring

accuracy and policy compliance.

• Review submissions for correctness, VAT treatment, and cost allocation prior to MD

approval.

• Act as liaison with Finance to track status of reimbursements and vendor payments.

Analytics, Reporting & Insight

• Own administrative data across spend, travel, vendors, and events, ensuring accuracy

and completeness.

• Analyze trends, anomalies, and inefficiencies, proactively flagging risks and cost-saving

opportunities.

• Produce concise insight summaries and recommendations to support leadership

decision-making.

**Brand & Information Custodianship**

• Act as gatekeeper for the TPT brand, ensuring all materials adhere to approved identity

and quality standards.

• Coordinate creation and maintenance of decks, documents, and marketing materials.

• Maintain a structured and current library of approved digital and physical assets.

## Requirements

• Administrative professional with a strong ownership mindset and sound judgment.

• Highly analytical, comfortable working with data, dashboards, and financial information.

• Proven ability to manage complex logistics, projects, and stakeholders independently.

• Confident communicator able to push back, enforce standards, and present

recommendations to leadership.

• Organized, resilient, detail-driven, and trusted to operate with minimal supervision

## Benefits

This is a unique opportunity to be part of a high-impact team at the heart of the business. The role offers exposure to strategic decision-making and the potential for career progression within the organization.