# Admin Executive Assistant

**Company:** [Pavago](http://jobs.workable.com/companies/oLah2TugS95w5whXCdpTG3.md)
**Location:** Remote
**Workplace:** remote
**Department:** Candidate Sourcing

[Apply for this job](http://jobs.workable.com/view/d7879ccf-a20d-492b-8c3e-f854bf387440)

## Description

### **🗂️ Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **🚀 About the Role**

At Pavago, one of our clients is hiring a highly organized and detail-oriented **Admin Executive Assistant** to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is not a basic administrative support role.

You will serve as the operational control layer across:

-   executive coordination
-   compliance documentation
-   workflow tracking
-   client onboarding
-   records management
-   operational communication

This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues.

You’ll work closely with:

-   leadership
-   operations teams
-   clients
-   compliance stakeholders

to ensure workflows remain accurate, organized, compliant, and fully operational.

If you:

-   notice inconsistencies immediately
-   thrive in structured environments
-   follow through until tasks are fully complete
-   take ownership seriously

this role is a strong fit.

### **🔥 What You’ll Own**

### **Administrative Coordination & Scheduling**

-   Manage:

-   calendars
-   scheduling
-   operational coordination workflows
-   meeting logistics

-   Coordinate communication across:

-   leadership
-   clients
-   operations teams
-   vendors

-   Anticipate operational needs and protect leadership bandwidth
-   Ensure tasks, deadlines, and follow-ups move forward without delays

### **Documentation & Compliance Support**

-   Maintain organized, audit-ready documentation across systems
-   Support compliance-sensitive workflows within ITAD operations
-   Ensure all records remain:

-   accurate
-   complete
-   properly documented
-   securely stored

-   Work within systems such as:

-   Google Workspace
-   Slack
-   CRM platforms (Salesforce or similar)
-   operational tracking systems

-   Maintain consistency and accuracy across all documentation and operational records

### **Operational Tracking & Quality Control**

-   Track:

-   client onboarding progress
-   operational workflows
-   internal updates
-   documentation changes

-   Identify inconsistencies across:

-   dates
-   records
-   schedules
-   onboarding data
-   documentation

-   Validate names, records, numbers, and workflow details before execution
-   Help prevent operational issues through proactive quality control and review

### **Systems & Records Management**

-   Maintain clean and structured systems across operational tools
-   Keep records:

-   organized
-   searchable
-   accessible
-   audit-ready

-   Ensure operational systems remain consistent and reliable long term
-   Improve documentation organization and workflow efficiency where possible

### **💻 Must-Have Requirements**

### **Experience**

-   3+ years of experience in:

-   Executive Assistant roles
-   Administrative Assistant roles
-   Operations support roles
-   Virtual Assistant roles
-   compliance-focused administrative environments

### **Core Skills**

-   Strong experience with:

-   Google Workspace
-   Slack
-   CRM systems (Salesforce or similar)

-   Exceptional attention to detail and organizational ability
-   Strong written and verbal English communication skills
-   Ability to work independently with minimal supervision
-   Strong operational follow-through and accountability
-   High level of professionalism and confidentiality

### **Core Competencies**

-   Structured and process-oriented mindset
-   Strong operational discipline
-   Clear communication and proactive coordination
-   Ability to manage multiple priorities accurately
-   Strong problem-solving and quality-control mindset

### **⭐ Nice to Have**

-   Experience in:

-   ITAD environments
-   compliance-heavy industries
-   operations-focused businesses

-   Experience supporting:

-   founders
-   executives
-   leadership teams

-   Familiarity with:

-   audit preparation
-   compliance workflows
-   onboarding coordination
-   operational tracking systems

### **🧠 What Makes You a Strong Fit**

-   You are extremely detail-oriented and process-driven
-   You catch mistakes and inconsistencies quickly
-   You take ownership seriously and follow tasks through completely
-   You thrive in highly structured operational environments
-   You maintain professionalism under pressure
-   You proactively solve problems instead of waiting for direction

### **📅 What a Typical Day Looks Like**

-   Coordinate schedules and operational workflows
-   Maintain organized and audit-ready documentation
-   Track onboarding progress and internal operational tasks
-   Review systems and records for inconsistencies or missing information
-   Support leadership communication and follow-ups
-   Maintain clean operational systems and documentation
-   Ensure workflows remain compliant, accurate, and fully documented

**In short:**  
You help keep operations accurate, organized, compliant, and operationally reliable at all times.

### **📊 Key Metrics for Success (KPIs)**

-   100% audit-ready documentation
-   Zero critical operational or documentation errors
-   Accurate and timely task completion
-   Reduction in operational issues through proactive quality control
-   Smooth onboarding and workflow coordination
-   Leadership confidence in operational reliability and follow-through

### **🌟 Why This Role Stands Out**

-   High-trust role with direct exposure to leadership
-   Strong ownership across operations and compliance workflows
-   Opportunity to improve and organize operational systems
-   Structured, process-driven environment
-   Clear path toward:

-   Operations Manager
-   Executive Operations Lead
-   Compliance Coordinator
-   Administrative Operations leadership

-   Fully remote role with long-term growth potential

### **🧪 Interview Process**

-   Initial Screening
-   Recruiter Interview
-   Client Interview
-   Offer & Onboarding

### **👉 Apply Now**

If you:

-   are highly detail-oriented
-   catch mistakes others miss
-   enjoy structured operational environments
-   take ownership and follow-through seriously

this role is a strong fit for you.