# Executive Assistant

**Company:** [The Vault](https://jobs.workable.com/companies/25mHafoCpXxeM1fcGudL8p.md)
**Location:** Remote
**Workplace:** remote

[Apply for this job](https://jobs.workable.com/view/da21fe1c-b95b-454b-990a-ab45b6d212b2)

## Description

**About us**  
We are a digital-asset infrastructure group. We build institutional custody technology and operate regulated entities in Cyprus (CySEC MiCA CASP licence), Switzerland (VQF SRO membership), the UK and the UAE. A new entity in Georgia is being set up now.

**The role**  
You will be the CEO’s right hand: running the calendar, preparing meetings, making sure decisions turn into actions, and taking care of personal administration within an agreed scope. This is a fully remote role. You will work closely with the CEO and with our Operations Manager in Limassol.

**Responsibilities**

-   **Calendar and meetings.** Run the CEO’s calendar: scheduling, priorities, conflicts and time zones. Prepare materials before meetings and make sure the right people and documents are in the room, whether virtual or physical.
-   **Decisions and follow-up.** Record decisions, assignments and deadlines from meetings. Follow up with owners and report status back to the CEO. Nothing agreed in a meeting gets lost.
-   **Travel.** Plan and book business travel end to end: flights, hotels, transfers, visas, and a clear itinerary with all the details in one place.
-   **Personal matters.** Handle personal administration for the CEO within an agreed scope: appointments, documents, travel, payments.
-   **Correspondence.** Triage the CEO’s inbox where agreed, draft replies, letters and short memos, and make sure important messages get an answer on time.
-   **Coordination.** Act as the point of contact between the CEO and internal teams, external partners and providers. Pass company-document and KYB requests to the Operations Manager and track them to completion.
-   **Weekly overview.** A short weekly summary for the CEO: upcoming week, open follow-ups, decisions waiting on him.

## Requirements

-   3+ years as an executive assistant to a C-level executive, ideally in fintech, financial services or a multi-entity group.

-   Proven experience supporting an executive remotely.
-   Very organised and self-directed: calendars, follow-up lists and trackers are your normal way of working.
-   Good written English: you can draft a letter or a memo that needs little correction.
-   Able to move tasks forward through people who do not report to you, including senior ones.
-   Absolute discretion: you will see the CEO’s calendar, personal matters and confidential company data.
-   Comfortable with Google Workspace or Microsoft 365, task trackers (ClickUp or similar) and shared document systems.
-   Availability during Cyprus business hours (EET/EEST), with flexibility when travel or urgent matters require it.
-   Russian is a plus.

## Benefits

-   Competitive salary;
-   Fully remote work;
-   24 working days of paid annual leave;
-   A close working relationship with the CEO of a fast-growing regulated group in the digital-asset industry.