# Board & Committee Coordinator

**Company:** [G MASS](http://jobs.workable.com/companies/91YsMDGMxxHFRTgqyt1Uj9.md)
**Location:** London, United Kingdom
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/e022e921-098f-4a6c-bab4-c9d8fadf0062)

## Description

We are supporting a leading organisation within the insurance market in hiring a Board & Committee Coordinator to join their Governance function. This role offers a strong entry point into board-level operations, supporting high-profile committees and senior stakeholders across the business.

This is an excellent opportunity for someone with a solid administrative or coordination background looking to step into a more structured, governance-focused environment with clear long-term progression.

**Key Responsibilities**

**Board & Committee Support**  
Coordinate a high volume of board and committee meetings across the organisation (c.200 annually), ensuring smooth end-to-end delivery

**Board Pack Production**  
Prepare and manage detailed board and committee packs (50 - 120 pages), ensuring accuracy, completeness, and alignment with agenda structures using a board portal system

**Diary & Meeting Management**  
Manage complex scheduling across multiple senior stakeholders, handling changes and priorities effectively

**Minutes Coordination**  
Liaise with an external provider for minute-taking, then review, format, and circulate finalised minutes to relevant stakeholders

**Stakeholder Coordination**  
Proactively engage with colleagues across the business to gather required papers and information, ensuring deadlines are met

**Administration & Record Keeping**  
Maintain accurate attendee lists, committee records, and governance checklists

**Client Communication**  
Respond to queries professionally and represent the organisation with a high standard of written and verbal communication

## Requirements

-   Strong administrative or coordination background (e.g. Team Assistant, Office Coordinator, Receptionist, or similar)
-   Highly organised with the ability to manage multiple priorities in a fast-paced environment
-   Confident communicator, comfortable liaising with senior stakeholders and following up when required
-   Strong attention to detail, particularly when handling large documents and structured materials
-   Proactive mindset with the ability to work independently and use initiative
-   Comfortable working with data and spreadsheets, with the ability to review and identify gaps
-   Excellent written communication skills, including spelling and grammar

**Personal Attributes**

-   Professional, reliable, and detail-oriented
-   Positive attitude with a collaborative approach to team culture
-   Genuine interest in governance, operations, or board-level support
-   Resilient and confident in managing deadlines and chasing information when needed

## Benefits

Permanent contract with the end client.

Initially full-time in office during probation period (3-months), then to hybrid basis.

Paying up to £35,000 per annum.