# Office & Operations Associate (F/M/D)

**Company:** [Animore](http://jobs.workable.com/companies/tSaLZx2jAc18bDq1VV8Pah.md)
**Location:** Munich, Germany
**Workplace:** on site
**Employment type:** Full-time
**Department:** Operations

[Apply for this job](http://jobs.workable.com/view/e2433ae0-ca26-493e-8376-757fd89c597e)

## Description

### The Opportunity

As our Office & Operations Associate you will ensure our day-to-day operations run smoothly by supporting our founders, coordinating office activities, and creating an outstanding experience for visitors and employees alike. You'll be a trusted partner across the business, bringing organisation, attention to detail, and a proactive approach to everything from diary management to office events and investor visits.

### Your Responsibilities

### Founder Support

-   Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively.
-   Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
-   Prepare and process expense reports on behalf of the founders.
-   Document management.
-   Check emails and prepare draft responses.

### Coordination & Communication

-   Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up.
-   Coordinate administrative processes and support cross-functional collaboration across the business.
-   Support meeting preparation and logistics where required.

### Office & Team Support

-   Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment.
-   Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly.

### Visitor Experience

-   Ensure external visitors—including investors, customers, candidates, and partners—receive a professional and welcoming experience.
-   Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings.
-   Help ensure high-profile visits run seamlessly from arrival through departure.

## Requirements

-   Experience in office coordination, operations, administrative support, or a similar role.
-   Excellent organisational skills with the ability to manage multiple priorities and deadlines.
-   Strong communication and interpersonal skills with a customer-service mindset.
-   High level of discretion and professionalism when handling confidential information.
-   A proactive, hands-on approach and a willingness to support wherever needed.
-   Proficiency with Google Workspace or Microsoft Office and common productivity tools.
-   Fluent in both English and German, additional languages are an advantage.

## Benefits

-   Competitive compensation package

-   Various employee subsidies and perks, including public transportation and wellness support
-   Work with a world-class team in a flat hierarchy, with direct collaboration alongside the founders and engineering team
-   Fast growth potential in a rapidly evolving company and industry
-   International office environment with English as the official working language

### Recruiting Process

Your recruiting partner for this role is Madhulika (she/her). You can expect a screening call and up to 3 rounds of interviews including an onsite visit to our office in Munich to meet with the team.

We hire across backgrounds, identities, and experiences, and we are committed to a workplace where everyone belongs. Discrimination has no place here.

If you need any accommodations during the recruiting process, just reach out to your recruiting partner.