# Administrative Assistant II

**Company:** [The Tsui Group](http://jobs.workable.com/companies/qPK7rx5ks1PvkUiZBbfuNT.md)
**Location:** Los Angeles, United States
**Workplace:** hybrid
**Employment type:** Full-time
**Department:** The Tsui Group

[Apply for this job](http://jobs.workable.com/view/e6e5c1e4-24e5-44fb-951e-492e28d0b851)

## Description

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an **Administrative Assistant II** in Los Angeles County with the following duties:

Scope will include assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintain electronic files located in shared environments; training new Timekeeping app users.

**Key Responsibilities:**

-   In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor 
-   Perform various administrative, clerical, data entry, and report writing tasks 
-   Receive direction from immediate supervisor in completing non-routine assignments 
-   Gather statistics and general data; review and combine this information into established reports for use internally 
-   Scan, fax and bind documents, reports, and proposals as required 
-   May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing 
-   May be responsible for verifying data gathered, such as matching supplier invoices against file copies 
-   Distribute reports as directed by immediate supervisor 
-   Originate correspondence and reports not requiring the personal attention of immediate supervisor 
-   Prepare general correspondence and maintains general files 
-   Answer telephone, take and relay messages, screen callers and direct calls accordingly 
-   Receive, sort, and distribute mail 
-   Maintain an organized work space by keeping documents and supplies properly stored 
-   May represent immediate supervisor at project-related or other meetings as directed 
-   Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders 
-   Perform other responsibilities associated with this position as may be appropriate
-   May assume other duties as required/needed 
-   May be required to work beyond regular work shift as needed 
-   Maybe required to work various shifts as needed

## Requirements

**Minimum Required Qualifications:** 

-   Good written and oral communication, organizational, and interpersonal skills 
-   Self-starter, multi-tasker 
-   Ability to bring assignments to completion independently 
-   Ability to work in a high volume, dynamic team environment 
-   Proven record of accomplishments of office administration 
-   Flexible attitude to changing conditions 
-   Accountable and dependable to follow through with tasks/project 

**Education and Training Qualifications:**

-   High school diploma (or equivalent) and five years of relevant work experience

## Benefits

-   Salary Range: $46,000-$51,000
-   Medical, Vision, & Dental – 100% covered for the employee\*
-   Life and Disability Insurance
-   10.5 days of Vacation pay (Accrued)
-   6 days of Sick pay (Available Immediately)
-   10 days of Holiday pay (9 Holidays, 1 Personal Day)
-   3% Employer Contribution 401k (After 1 year of service)
-   Monthly Stipend for Cell Phone
-   Laptop for work purposes