# Accounting & Admin

**Company:** [Remote Raven](http://jobs.workable.com/companies/hhMk34dkVLDAmx6d9nAW1X.md)
**Location:** Remote
**Workplace:** remote

[Apply for this job](http://jobs.workable.com/view/ea58eba2-24ec-4bb8-971c-00644bb22d22)

## Description

**Position Overview**

We are seeking a highly detail-oriented **Accounting & Admin** to support insurance accounting operations, commission reconciliation, carrier payments, and month-end reporting. This role plays a critical part in ensuring accuracy across **direct bill and agency bill reconciliations**, commission tracking, trust accounting, and financial reporting.

The ideal candidate has experience in **insurance accounting** (highly preferred) is comfortable working in **EPIC**, and can manage complex workflows involving carriers, brokers, producers, vendors, and finance partners.

**Key Responsibilities**

**Direct Bill Reconciliation (Download & Non-Download)**

**Download Reconciliation**

-   Verify commission amounts against payments received
-   Validate PR/BR commission percentages
-   Import transactions into **EPIC** and reconcile
-   Associate carrier payments accurately

**Non-Download Reconciliation**

-   Pull carrier statements from carrier portals or email
-   Verify receipt of carrier payments
-   Record statements in reconciliation logs
-   Associate payments in **EPIC**
-   Attach statements to carrier records in EPIC
-   Save copies of statements in the Commission folder

**Receipts & Trust Accounting**

-   Record carrier payments based on bank register activity
-   Track and record vendor and client payments
-   Maintain **trust account activity** in Excel
-   Record finance funding as **CFIN** on client accounts
-   Update trust Excel sheets for all funding activity

**Disbursements**

-   Record carrier, vendor, and client disbursements
-   Identify and record missing disbursements (e.g., auto-payments) using bank registers

**Payroll Entries**

-   Prepare payroll journal entries on the **7th and 22nd of each month**, including:

-   Salaries
-   Payroll taxes
-   Insurance
-   401(k) contributions

**Finance Contracts**

-   Issue new and renewal finance contracts for Marketing and Senior Account Managers
-   Submit signed contracts for funding
-   Request Accounts Payable for finance contracts
-   Attach signed finance contracts and follow up with finance companies for funding

**Agency Bill & Client Invoicing**

-   Invoice clients based on carrier invoices and quotes
-   Support agency bill and RP invoicing workflows
-   Collaborate with Senior Account Managers on billing items
-   Set up agency bill reconciliations for CPA review

**Daily Accounting Activities**

-   Follow up with Senior Account Managers on unpaid invoices
-   Attach paid vendor receipts in EPIC
-   Resolve missing lines in EPIC downloads
-   Track down missing carrier invoices and attach to carrier records
-   Follow up on missing documentation required for reconciliation

**Broker / Producer Commission Processing (BR/PR)**

-   Pull commission reports for brokers and producers
-   Reconcile broker accounts
-   Prepare commission data for payment processing

**SIAA Monthly Reporting**

-   Print reconciled Agency Bill and Direct Bill statements from EPIC
-   Save documentation in SIAA folders
-   Record premium and commission data on the SIAA website
-   Process SIAA payments
-   Email SIAA commission statements

**Month-End & Year-End Support**

-   Follow up with carriers on missing commission statements
-   Resolve discrepancies between statements and payments
-   Prepare monthly reports with Controller
-   Assist CPA with year-end reporting and required journal entries

**Vendor Management**

-   Attach vendor invoices in EPIC
-   Process vendor payments
-   Attach payment receipts

**Agency Licensing**

-   Monitor **Sircon** monthly for state license renewals
-   Ensure timely renewal and compliance

**Qualifications**

-   Experience in **insurance accounting or agency operations (highly preferred)**
-   Strong working knowledge of **Applied EPIC (highly preferred)**
-   Excellent attention to detail and reconciliation skills
-   Experience handling commissions, trust accounting, and carrier statements
-   Comfortable working with Excel for tracking and reporting
-   Strong follow-up and organizational skills
-   Ability to manage recurring deadlines and high-volume transactions

## Requirements

This is a full time role

Up to $7/hr

100% Remote