# FF&E Supply chain Manager

**Company:** [Utopia](http://jobs.workable.com/companies/fFJPmKEutKxpNBtuVxQEiX.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** Design Studio •. Architectural Team

[Apply for this job](http://jobs.workable.com/view/ea945aa1-77cb-49fb-a608-8e05e43c2ef4)

## Description

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.  
  
We are seeking a highly organized and experienced **FF&E Supply Chain Project Manager** to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in Brazil. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Brazil and Europe), storage operations in Preá, and final-mile delivery into Jericoacoara—an area with challenging access conditions.  
The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.  
  
At a glace:

1.  Mid–Senior role overseeing end-to-end FF&E supply chain for a luxury hospitality project in Brazil
2.  Responsible for factory supervision, quality control, and production sign-off (Brazil & Europe)
3.  Manages storage operations in Preá and all inbound logistics
4.  Coordinates last-mile delivery into Jericoacoara with specialized 4x4/off-road vehicles
5.  Oversees inventory accuracy, documentation, dispatch & receiving
6.  Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
7.  Works closely with Construction for delivery timelines, site readiness, and installation planning
8.  Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
9.  Must be highly organized, proactive, and experienced in complex or remote logistics environments

Responsibilities

**Production Oversight & Quality Control**

-   Supervise FF&E production at each factory (Brazil & Europe).
-   Conduct detailed quality checks and approve inventory before packing and sign-off.
-   Ensure all items meet Utopia’s standards for quality, specifications, and finishes.

**Inbound Logistics & Storage Management**

-   Monitor and confirm the arrival of goods at the Preá storage facility.
-   Arrange and oversee loading/unloading operations at all locations.
-   Hire necessary local equipment or machinery as required.
-   Maintain a full, accurate, and continuously updated inventory of all items.

**Documentation & Compliance**

-   Handle all dispatch, receiving, and transport paperwork.
-   Ensure complete documentation for internal controls and auditing.

**Delivery Coordination & Final-Mile Logistics**

-   Oversee delivery schedules from factories to Preá, ensuring timely arrivals.
-   Plan and manage logistics from Preá to Jericoacoara—including batch deliveries due to access restrictions (large trucks cannot cross dunes).
-   Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.
-   Supervise all loading/unloading operations for the Preá–Jeri transfers.

**On-Site Coordination & Installation Support**

-   Coordinate delivery timelines and equipment needs with the Construction team.
-   Organize and supervise unpacking activities.
-   Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.

## Requirements

-   Professional Experience

-   5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.
-   Proven experience supervising factory production, performing quality checks, and managing sign-off processes.
-   Demonstrated ability to coordinate international and domestic logistics (Brazil + Europe preferred).
-   Experience managing storage facilities, inventory systems, and warehouse operations.
-   Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.
-   Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).
-   Experience coordinating with construction teams, installers, and multiple vendors simultaneously.
-   Prior responsibility for delivery scheduling, documentation, and compliance.
-   Experience supervising installation teams is highly desirable.
-   Portuguese and English a must - any other language a plus

Technical Skills

-   Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.
-   Proficiency in inventory management tools, tracking systems, and documentation workflows.
-   Understanding of logistics planning, especially final-mile or off-road delivery constraints.
-   Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.
-   Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).
-   Ability to read technical documents (spec sheets, shop drawings, BOQs).

## Benefits

Salary and benefits are competitive and based on candidate experience.

**Note: Please submit your CV in English.**