# Executive Business Partner to CEO

**Company:** [AlphaHire](null/companies/qTKMeatvbaN7e4oCC4V8kB.md)
**Location:** San Jose, United States
**Workplace:** on site
**Employment type:** Full-time

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## Description

This is not a traditional Executive Assistant role.

Our client, an established real estate development and construction company headquartered in San Jose, is seeking a highly capable Executive Business Partner to work directly alongside the CEO across executive operations, organizational coordination, and strategic initiatives.

This role is designed for someone who can operate as a true extension of leadership: balancing high-level executive support with operational follow-through, sound business judgment, and long-term organizational impact. You will serve as the CEO's right hand and a trusted second set of eyes on the business.

The ideal candidate thrives in high-accountability environments, anticipates needs before they arise, and is looking for a long-term home. This role offers a clear path into broader Chief of Staff and operational leadership responsibilities.

This position is 100% on-site in San Jose, CA. Candidates must be based in the San Francisco Bay Area.

### Key Responsibilities

### Executive Support & Partnership

-   Manage a high-volume executive inbox, including email triage and follow-up coordination
-   Maintain and prioritize a dynamic executive calendar and scheduling requests
-   Prepare meeting agendas, briefing materials, executive summaries, presentations, and follow-up action items
-   Protect executive time by prioritizing business-critical activities
-   Draft and manage executive communications and correspondence with sound judgment
-   Handle confidential business, financial, and personnel matters with professionalism and discretion
-   Serve as a liaison between the CEO and internal teams, partners, and external stakeholders
-   Coordinate domestic and international travel arrangements and logistics

### Operations & Business Coordination

-   Review contracts, agreements, and key business documents ahead of the CEO, flagging issues, gaps, and deadlines
-   Track company initiatives and help drive accountability across departments
-   Support cross-functional communication between operations, development, construction, accounting, and leadership teams
-   Assist with executive reporting, dashboards, and operational summaries
-   Coordinate leadership meetings, planning sessions, and operating rhythms (EOS or similar framework experience a plus)
-   Coordinate special projects and business initiatives as directed by the CEO, from planning through delivery

### Strategic & Chief of Staff Development

-   Identify and implement opportunities to modernize the executive office through AI-enabled tools, better systems, and data-driven reporting
-   Assist with operational planning and executive-level coordination
-   Help monitor organizational priorities and project execution
-   Support leadership with prioritization, communication, and decision-making processes
-   Gradually assume increased operational and strategic responsibilities over time

## Requirements

-   10+ years of executive support experience, including 5+ years as a Senior Executive Assistant, Executive Business Partner, or Chief of Staff to a CEO, President, or Founder
-   Experience in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment firm experience also valued
-   Stable work history with meaningful tenure; this company is seeking a long-term partner
-   Comfort reviewing contracts and business documents with strong attention to detail
-   Exceptional organizational, prioritization, and problem-solving skills
-   Strong written and verbal communication skills; polished and trusted at the executive level
-   High level of professionalism, discretion, and emotional intelligence
-   Advanced proficiency with Microsoft Office and/or Google Workspace; interest in AI and productivity tools a strong plus
-   Must reside in the San Francisco Bay Area and be able to work on-site full-time in San Jose

## Benefits

-   Competitive base salary
-   Performance-based bonus opportunities
-   Health, dental, and vision benefits
-   PTO and paid holidays
-   Direct partnership with the CEO and executive leadership
-   Long-term career growth into Chief of Staff and operational leadership responsibilities