# Executive Assistant

**Company:** [Activate Talent](http://jobs.workable.com/companies/kHFKsfd3NDgpPnY3GcwgQ2.md)
**Location:** Remote
**Workplace:** remote

[Apply for this job](http://jobs.workable.com/view/ee5dd3db-ca1b-43f3-8747-f5857b1061a6)

## Description

Job Type: Full-Time Remote

Time Zone: US Hours

Role Overview

We are seeking an exceptional Executive Assistant to support senior leadership across five distinct businesses, primarily within CPG and eCommerce. This is a fast-paced, high-intensity role for someone who thrives under pressure, anticipates needs before they arise, and operates as a true extension of the executive team.

The ideal candidate is a master organizer, elite communicator, and execution powerhouse—capable of managing competing priorities, protecting executive time, and keeping multiple businesses running smoothly without missing critical details.

### Key Responsibilities

### Executive & Business Support

-   Provide high-level administrative and operational support across five businesses simultaneously
-   Anticipate executive needs, proactively identify risks or issues, and resolve them before escalation
-   Act as a trusted gatekeeper and strategic extension of senior leadership

### Calendar, Inbox & Communication Management

-   Own complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero
-   Manage scheduling across multiple businesses, time zones, and stakeholders
-   Handle internal and external communications with clarity, professionalism, and urgency

### Operations & Execution

-   Track action items, deadlines, and deliverables across all businesses
-   Coordinate with internal teams, vendors, and partners to ensure seamless execution
-   Prepare documents, summaries, and reports with exceptional attention to detail

### High-Intensity Workflow Management

-   Manage a high volume of tasks and rapidly shifting priorities without dropping the ball
-   Thrive in a fast-paced, performance-driven environment
-   Execute quickly, accurately, and consistently under pressure

## Requirements

-   Proven experience as an Executive Assistant supporting senior leadership
-   Prior experience in CPG and/or eCommerce environments
-   Demonstrated ability to support multiple businesses or executives simultaneously
-   Outstanding written and verbal communication skills
-   Expert-level email and calendar management
-   Extreme attention to detail with the ability to spot errors and inconsistencies quickly
-   Strong multitasking capabilities with a bias toward execution
-   Calm, focused, and reliable in high-intensity, high-expectation environments