# Executive, Crewing

**Company:** [Aesen Group](https://jobs.workable.com/companies/hbbF4tXbsXPALBvgneaeX6.md)
**Location:** Singapore, Singapore
**Workplace:** on site
**Employment type:** Full-time
**Department:** SINGAPORE

[Apply for this job](https://jobs.workable.com/view/f12bc07c-112c-4874-a26a-284e52f082d3)

## Description

-   Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements.
-   Verify crew qualifications, certifications, and documentation before deployment.
-   Maintain accurate and up-to-date crew records in the crewing management system.
-   Prepare crew matrices and compile crew documentation for client submissions.
-   Coordinate crew changes, mobilization, and demobilization for assigned vessels.
-   Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements.
-   Handle crew sourcing, recruitment, onboarding, and retention activities.
-   Manage visa applications, crew certification requirements, and flag state documentation.
-   Ensure compliance with company IMS, client requirements, and applicable maritime regulations.
-   Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors.
-   Administer P&I claims by compiling required documentation and tracking related costs.
-   Support localization initiatives and maintain targeted local crewing ratios across the fleet.
-   Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports.
-   Liaise with internal stakeholders, clients, agents, and authorities on crewing matters.

## Requirements

### Education

-   Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field.
-   Relevant maritime or crewing certifications will be an added advantage.

### Experience

-   Minimum 2-3 years of experience in crewing, maritime operations, or ship management.
-   Experience handling crew changes, crew documentation, and recruitment processes.
-   Familiarity with offshore vessel operations is preferred.

### Technical Knowledge

-   Good understanding of STCW requirements, flag state regulations, and maritime industry standards.
-   Knowledge of crew certification, visa processing, work permits, and travel arrangements.
-   Familiarity with crewing management systems and Microsoft Office applications.
-   Understanding of client crewing requirements and audit/compliance expectations.

### Skills & Competencies

-   Strong organizational and coordination skills.
-   Excellent attention to detail, particularly in document verification and compliance management.
-   Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders.
-   Ability to work under pressure and meet tight operational deadlines.
-   Strong problem-solving and decision-making abilities.
-   Proficient in report preparation and data management.

### Personal Attributes

-   Self-motivated, responsible, and proactive.
-   High level of integrity and confidentiality when handling crew information.
-   Team player with a positive attitude and willingness to support operational requirements.
-   Flexible and adaptable to changing vessel schedules and crewing demands.