# Office Admin (Contract)

**Company:** [EPOS](http://jobs.workable.com/companies/g4MAw388fFDSX4jw136P95.md)
**Location:** Kuala Lumpur, Malaysia
**Workplace:** on site
**Employment type:** Contract
**Department:** EPOS Global Solutions Sdn Bhd

[Apply for this job](http://jobs.workable.com/view/f435eb7e-3177-4a81-93ac-ca5188bb943c)

## Description

**About EPOS**

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

Office Operations & Facilities:

-   Manage overall office operations and administrative functions
-   Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization
-   Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements
-   Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution
-   Manage office facilities, maintenance, repairs, and workplace safety compliance
-   Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.)
-   Monitor and control office operating budget and expenses

HR Operations:

-   Support HR operational processes including onboarding and offboarding
-   Manage employee records, documentation, and HR filing systems
-   Coordinate HR administration such as letters, confirmations, and internal HR updates
-   Assist in attendance tracking, leave administration, and payroll input support (if applicable)
-   Ensure HR policies and procedures are properly implemented in daily operations
-   Support employee engagement activities and internal communications

General:

-   Ensure compliance with company policies and regulatory requirements
-   Drive continuous improvement in office and HR operational efficiency
-   Act as key liaison between management, employees, and external service providers

## Requirements

-   3+ years of experience in office operations and HR administration.
-   Strong experience in managing office agreements, utilities, and vendor contracts.
-   Good understanding of HR operations and employment practices.
-   Experience with budgeting and cost control.
-   Strong communication skills and experience working with management stakeholders.
-   Experience with onboarding and offboarding, including managing employee records and documentation.
-   Experience with leave and attendance administration, as well as providing payroll input support.
-   Experience using an HRMS.
-   Eligible to work in Malaysia.