# Receptionist cum Admin Assistant

**Company:** [Polymer Capital Singapore](null/companies/mHVXVKMAKXbxfD9fRtwZNX.md)
**Location:** Singapore, Singapore
**Workplace:** on site
**Employment type:** Full-time
**Department:** Administration

[Apply for this job](null/view/f4f92a19-2ed1-4061-9509-366db6685227)

## Description

### Reception & Front Desk Management

-   Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
-   Manage incoming phone calls and direct inquiries to the appropriate personnel.
-   Handle incoming and outgoing mail, courier deliveries, and parcels.
-   Manage visitor registrations and coordinate building access arrangements.
-   Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times. 

### Office Administration

-   Manage office supplies and pantry inventory, ensuring adequate stock levels.
-   Liaise with vendors, building management, and service providers on office-related matters.
-   Coordinate office maintenance, repairs, and facilities-related requirements.
-   Assist in organizing company events, meetings, staff activities, and training sessions.
-   Maintain filing systems, administrative records, and company documentation.
-   Support onboarding logistics for new hires, including workstation and access arrangements.
-   Perform general administrative duties and ad hoc assignments as required.

### Meeting Coordination

-   Book meeting rooms and coordinate meeting logistics.
-   Arrange refreshments and meeting room setup when required.
-   Coordinate visitor schedules and external meeting arrangements.

## Requirements

-   Diploma or equivalent qualification.
-   At least 3 years of relevant experience in reception, office administration, customer service, or a related field.
-   Fresh graduates with strong customer service and communication skills may be considered.
-   Excellent verbal and written communication skills.
-   Professional telephone etiquette and strong customer service orientation.
-   Strong organizational, multitasking, and time management skills.
-   Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
-   Ability to work independently while maintaining a high level of confidentiality.
-   Strong attention to detail and problem-solving abilities.
-   Positive attitude, professional appearance, and willingness to support a dynamic office environment.
-   Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.