# Digital Technology Department Office Secretary

**Company:** [BlackStone eIT](http://jobs.workable.com/companies/tibAGcW55dzHFist5SpD3s.md)
**Location:** Dubai, United Arab Emirates
**Workplace:** on site
**Employment type:** Full-time
**Department:** Outsource

[Apply for this job](http://jobs.workable.com/view/f6339f57-72fe-4ae8-8339-49cf0d518569)

## Description

BlackStone eIT is seeking a meticulous and efficient **Digital Technology Department Office Secretary** to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.

### Key Responsibilities

-   Provide secretarial and administrative support to DT leadership and project teams​
-   Manage calendars, meetings, agendas, and minutes of meetings​
-   Handle official correspondence, emails, and document control​
-   Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking​
-   Manage vendor invoicing, verification, submission, and payment follow-ups​
-   Maintain vendor records and support vendor coordination activities​
-   Liaise with Finance, Procurement, and vendors to resolve billing and payment issues​
-   Maintain accurate records, reports, and project documentation​
-   Support meetings, workshops, and DT office activities​
-   Manages travel and seating arrangements​
-   Creates executive meeting presentations ​

## Requirements

-   Diploma or Bachelor’s degree in Business Administration or related field​
-   Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)​
-   Proficiency in MS Office and basic understanding of invoicing and vendor processes​
-   Strong communication, organization, and multitasking skills​
-   Ability to work independently with attention to detail​